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B T : SAMPLE LETTER OF OFFER
TEAMS EXEMPT EMPLOYEES
DATE
Name
Address
Address
Dear __________:
This letter is to formally offer you the position of
position <# 0000000>, in the at the University of Florida. This appointment, which is to a full-time time-limited TEAMS Exempt position with a starting annual salary of $, is effective .
Job Responsibilities
As discussed during your interview, the principal duties and responsibilities assigned to this position are . To accept this position, please sign and return this letter to my office or provide me with a separate letter of acceptance.
Pre-employment Screening
We are excited you are joining our team. To help facilitate this process, a successful pre-employment screening must be completed. This includes a review of criminal records, reference checks, verification of education, and any health assessments that may be required.
As a condition of this offer of employment and as part of your pre-employment screening, you are required to satisfactorily complete the universitys COVID-19 screening process. The screening includes a questionnaire and the option to participate in the UF COVID-19 nasal swab testing. Please note, any delay in this process may require an adjustment to your start date. If a change to your start date is needed, you will receive notification of this change in the form of an addendum.
Probationary Period
As a TEAMS Exempt employee, you will serve an initial six-month probation period. Upon successful completion of the probationary period and pursuant university regulations, the appointment is renewable on an annual basis at the discretion of the university.
Employment Paperwork Requirements
As a federal contractor, the University of Florida participates in E-Verify, the federal online verification system. As such, the university is required to verify the identity and work authorization of all new employees.
To comply with these requirements, prior to your first day of employment, you must complete Section 1 of Form I-9. Additionally, you must present documents that verify your identity and work authorization within the first three business days of your start date. Failure to provide the appropriate documentation by the end of the third business day as required by law may lead to termination of employment.
Benefits
You may be eligible for state and/or UF Select benefits. If eligible, you will have 60 calendar days from your hire date to enroll as this action is not automatic. Information on available plans, eligibility, and enrollment can be found on the Benefits website HYPERLINK "https://benefits.hr.ufl.edu/my-benefits/explore" https://benefits.hr.ufl.edu/my-benefits/explore.
For information on time away, including vacation, holidays, sick leave, and more, please visit the Benefits website at HYPERLINK "https://benefits.hr.ufl.edu/time-away" https://benefits.hr.ufl.edu/time-away.
Retirement
As a new employee, you must choose one of the retirement plans available to eligible State University System employees*. An employee contribution of 3% is mandatory and enrollment deadlines may apply. Information regarding retirement plans can be found on the UFHR Benefits website HYPERLINK "https://benefits.hr.ufl.edu/retirement" https://benefits.hr.ufl.edu/retirement.
*Please note that employees who have received a pension or distribution from a State of Florida retirement plan may not be eligible for all plans and should contact MyFRS Financial Guidance Line at the number above.
The MyFRS Financial Guidance Line (866) 446-9377 is available for experienced, unbiased financial guidance and can answer questions regarding retirement plan choices and eligibility.
If you have questions about benefits, leave, and/or retirement. Please contact UFHR Benefits at (352) 392-2477 or HYPERLINK "mailto:benefits@ufl.edu" benefits@ufl.edu.
The staff of and I are delighted to have the opportunity to work with you. Should you have any questions, please let me know. Welcome to the College of Dentistry!
Sincerely,
Name
Title
I understand and accept the conditions of this appointment as outlined above.
______________________________________________________________
Employees name Acceptance Date
Attachment
Name Letter of Offer
Date
Page 2 of 2
Specify FTE if below 1.0
Only for grant funded positions.
Required for new employees who do not have an active TEAMS employee record at UF. Should be deleted if they have an active TEAMS record.
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