Policies & Requirements

Resident Responsibilities

The position of resident involves a combination of supervised, progressively more complex and independent patient evaluation, management functions and formal educational activities. Among a resident’s responsibilities in a training program at the University are the following:

  • To meet the qualifications for resident eligibility outlined in Specialty Guidelines of the American Dental Association’s Council on Dental Accreditation (CODA);
  • To develop a personal program of self-study and professional growth with guidance from the teaching staff;
  • To provide safe, effective and compassionate patient care, commensurate with the resident’s level of advancement, responsibility, and competence, under the general supervision of appropriately privileged attending teaching staff;
  • To engage in full participation in the educational activities of the program and, as required, assumption the responsibility for teaching and supervising other residents and students; to participate in institutional orientation and education programs and other activities involving the clinical staff; submit to the program director confidential written evaluations of the faculty and the education experiences;
  • Participate in institutional committees and councils to which the resident is appointed or invited, especially those that relate to patient care review activities, and participation in institutional programs and activities involving the staff;
  • To adhere to established practices, procedures, policies and rules of the University or affiliated institutions as applicable, including among others, state licensure requirements training where these exist;
  • To develop an understanding of ethical, communication, socioeconomic and medical/legal issues that affect graduate dental education and practice; to apply cost effective patient care.
  • For more information, see the College of Dentistry Dental Housestaff Policy and Procedure Manual (pdf).

Duration of Appointments & Conditions for Reappointment

Your initial appointment, and conditions of enrollment, is referred to in the Letter of Offer to Residents. We anticipate you will remain in the prescribed course of your residency until completion. However, it is understood that appointments are renewed annually and that continued retention in the training program depends on your satisfactory performance/training progress, including your adherence to acceptable professional behavior, as well as the continuation of requisite funding for the program and the best interests of the program as determined by the University. A resident’s reappointment and progression to more advanced levels will be based on the results of periodic reviews of the resident’s educational and professional achievement, competence and progress as determined by the program director and teaching faculty. However, no appointment shall create any rights, interests, or expectancies of continuation beyond the term of the current appointment itself. At the completion of each academic year, your performance will be reviewed and the recommendations for continuation communicated to you by the Program Director or designee. The program maintains a confidential record of the evaluations.

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Clinical Regulations

The University of Florida College of Dentistry maintains the right to suspend an advanced education or graduate student from clinical activities for behavior or performance believed to be unethical, inappropriate or below accepted standards of care. This serious action will be enacted only after a thorough review and consideration of all facts.

Suspensions may range from one week to a semester, pending the nature of the concern. Reasons for student or resident suspension include, but are not limited to the following behavior:

  • failure to provide patient care in a timely manner
  • failure to provide appropriate care at the accepted standard of care
  • failure to maintain accurate, legible and complete chart records
  • failure to provide comprehensive care (vs. Fragmented care) in a compassionate manner
  • failure to make provisions for patient care during student or resident absences
  • failure to comply with UFCD Infection Control policies
  • failure to comply with UFCD policies stated in the Clinic Procedure Manual or other UF/UFCD manuals of conduct and protocol

Professional Behavior

The College of Dentistry expects all advanced education students to be professional in their dealings with patients, colleagues, faculty and staff and to exhibit caring and compassionate attitudes. This and other qualities will be evaluated during patient contacts and in other relevant settings. Professional behavior is defined as appropriate behavior to the circumstance. Behavior of a student reflects on a student’s qualification and potential to become a competent dentist. Attitudes and behaviors inconsistent with compassionate care, refusal by or inability of the student to participate constructively in learning or patient care, derogatory attitudes or inappropriate behavior directed at patient groups, peers, faculty or staff, or other unprofessional conduct, can be grounds for dismissal.

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Graduate Student Responsibilities

It is the responsibility of the graduate student to become informed and to observe all regulations and procedures required by the program the student is pursuing. The student must be familiar with those sections of the Graduate Catalog that outline general regulations and requirements, specific degree program requirements, and the offerings and requirements of the major department. Ignorance of a rule does not constitute a basis for waiving that rule. Any exceptions to the policies stated in the Graduate Catalog must be approved by the Dean of the Graduate School.

After admission to the Graduate School, but before the first registration, the student should consult the college and/or the graduate coordinator in the major department concerning courses and degree requirements, deficiencies if any, and special regulations of the department. The dean of the college in which the degree program is located or a representative must approve all registrations. Once a supervisory committee has been appointed, registration approval should be the responsibility of the chair.

Graduate students are subject to the same rules of behavior that govern undergraduates.

Electronic Thesis Requirement

The Graduate Council voted at its October 19, 2000 meeting to require all graduate students seeking thesis degrees admitted for Fall 2001 and thereafter to submit theses and dissertations in electronic form following procedures specified by the Graduate School. Exceptions will be considered on a case-by-case basis when submitted in writing by the department to the Graduate School. Exceptions will be considered when the student is off-campus during the semester the thesis is to be considered.

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Graduate Student Planner & Change in Policy for Yellow Deadline Dates

The graduate student planner is now accessible online. Due to this development, the graduate school will no longer send yellow paper copies of semester deadline dates. You can access these dates in the planner, in the Graduate Student Handbook, or on the university registrar website.

Grievance Policy

A grievance is defined as dissatisfaction when a resident believes that any decision, act or condition affecting his or her program of study is arbitrary, illegal, unjust or creates unnecessary hardship. Such grievance may concern, but is not limited to, the following: academic progress, mistreatment by any University employee or student, wrongful assessment of fees, records and registration errors, discipline (other than non-renewal or dismissal) and discrimination because of race, national origin, sex, marital status, religion, age, veteran’s status, or disability, subject to the exception that complaints of sexual harassment will be reviewed by the appropriate supervisory authority.

  • Prior to invoking the grievance procedures described herein, the resident is strongly encouraged to discuss his or her grievance with the person(s) alleged to have caused the grievance. The discussion should be held as soon as the resident becomes aware of the act or conditions that is the basis for the grievance. In addition, or alternatively, the resident may wish to present his or her grievance in writing to the person(s) alleged to have caused the grievance. In either situation, the person(s) alleged to have caused the grievance might respond orally or in writing to the resident.
  • If a resident decides against discussing the grievance with the person(s) alleged to have caused such, or if the resident is not satisfied with the response, he or she may present the grievance to the Program Director or Departmental Chair. If, after discussion, the grievances cannot be resolved, the resident may contact the Assistant Dean for Advanced and Graduate Education (ADAEG). The ADAEG will meet with the resident and will review the grievance. The decision of the ADAEG will be communicated in writing to the resident and constitute the final action.

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American Dental Association (ADA) Complaint Policy

The Commission on Dental Accreditation will review complaints that relate to a program’s compliance with the accreditation standards. The Commission is interested in the sustained quality and continued improvement of dental and dental-related education programs but does not intervene on behalf of individuals or act as a court of appeal for individuals in matters of admission, appointment, promotion or dismissal of faculty, staff or students. A copy of the appropriate accreditation standards and/or the Commission’s policy and procedure for submission of complaints may be obtained by contacting the Commission at 211 East Chicago Avenue, Chicago, IL 60611-2678 or by calling 1-800-621-8099 extension 4653, or visit the ADA website.

Certificate of Completion

A certificate of advanced education training will be issued to a resident on the recommendation of the College’s appropriate Chair and Program Director only after satisfactory completion of service and educational requirements and fulfillment of all other obligations and debts. This includes completion of medical/dental records, a check list completed for each program co-signed by Directors and Assistant Dean for Advanced and Graduate Education and return by the resident of State of Florida property, as well as property of any affiliated institution.

Students in graduate degree programs will only be awarded the certificate upon completion of the requirements for the Master of Science degree.