- UFCD Tenure, Promotion and/or Appointment Policy and Guidelines
- UFCD Educational Portfolio
- UFCD Clinical Portfolio
- University of Florida Guidelines
Timeline for Promotion and Tenure Application Process
June 1st
- UFCD receives official tenure-eligible list from Provost Office.
- List of nominees for tenure and/or promotion from department chairs submitted to the Dean’s Office.
- Department administrator enters candidate information via the online P&T system.
- Candidate’s preliminary packet sent to Associate Dean for Faculty Affairs and HR for technical/formatting review (jriley@dental.ufl.edu & cperez@dental.ufl.edu) in preparation for solicitation of external letters of evaluation -refer to Solicitation of Letters of Evaluation
July 1st
- Candidate elects to waive/not waive rights to review external letters of evaluation via online system.
July 7th
- Department chairs send out letters reviewed by the Associate Dean for Faculty Affairs to solicit External Reviewers (refer to “Solicitation of Letters” procedures and “Sample Letter“)
- Minimum of five external letters of evaluation must be requested and received (three should be selected from the candidate’s list).
August 2nd
- Electronic P&T Packets due in the Dean’s Office (cperez@dental.ufl.edu), for technical/formatting review by HR and Associate Dean for Faculty Affairs prior to uploading document via online system.
August 20th
- External Reviewers’ letters received by department chair. This will be periodically monitored by the Associate Dean for Faculty Affairs.
- Department administrator adds department review committee members via online system.
September 10th
- Candidate works with HR and Associate Dean for Faculty Affairs to upload final packet* into online system.*Any modifications to packet will be submitted in section -Further Information
September 11th-October 8th
- Departmental meeting, review and vote.
- Department administrator uploads department vote and department chair letter via online system.
October 9th-December 15th
- UFCD P&T Advisory Committee packet review and assessment period through the online system.
December 16th
- UFCD P&T Advisory Committee recommendations due to dean.
January
- College administrator uploads UFCD P&T Advisory Committee vote and dean’s letter via online system.
- Packets submitted to the Academic Personnel Office via online system.
February-May
- Academic Personnel Board meets.
- Academic Personnel Board—denial and deferral process.
June
- President of the University notifies Deans of his decision on nominees’ applications.
Mid-Cycle Review
The mid-cycle/career review process for tenure-accruing and non-tenure accruing faculty in the College of Dentistry will occur approximately three years after hire or promotion. The review process will be used to formally advise the faculty member on progress toward tenure/promotion and recommend courses of action for improvement, if necessary.
UFCD Mid-Cycle Review Guidelines
May 1st
- Eligible faculty for mid-cycle review and department chairs are provided instructions from the dean’s office.
May-August
- Candidates for mid-cycle review shall complete the Promotion and Tenure Packet Template in consultation with the Associate Dean for Faculty Affairs and College HR Office. This can be accessed in MyUFL-My Self Service-UF Faculty-Promotion and Tenure-Promotion & Tenure Packet-Packet Template.
- The following items should be omitted from the template: #1, 7, 8, 24, 29, 30, 31, & 32. These items are only used for faculty who are being considered for promotion and/or tenure. The candidate can remove packet instructions, modify the template font, margins etc. as long as the numbering and information is consistent with the template.
- If the faculty member would like to have the Associate Dean for Faculty Affairs and HR review their mid-cycle review packet and provide feedback prior to chair and P&T review, a draft packet will need to be sent to cperez@dental.ufl.edu by June 29.
August 2nd
- Mid-cycle review packets due to department chair.
August 3rd-September 3rd
- The department chair and appropriate faculty (based on rank) in the department will review the candidate’s progress. The department chair can request a meeting of appropriate departmental faculty to review the candidate’s mid-cycle/career packet. The department chair will provide a written summary of the candidate’s progress.
September 3rd
- The department chair’s letter and electronic mid-cycle Promotion and Tenure Packet is due to the UFCD P&T Advisory Committee (cperez@dental.ufl.edu, Dean’s Office).
September-October
- The UFCD P&T Advisory Committee evaluates the candidate’s career progress in conjunction with the chair’s evaluation. The UFCD P&T Advisory Committee prepares a summary of the career progress of each candidate.
October-December
- The summary of progress/recommendation of the UFCD P&T Advisory Committee is communicated to the candidate, department chair and dean.
Post Tenure Review (PTR)
Mid October
- Notice to faculty who will be required to participate in Post Tenure Review in that Academic Year.
November 4th
- Last day for faculty who were notified of required participation in Post Tenurereview to apply for deferral and/or request review of eligibility under the policy.
December 15th
- PTR template available for download.
January 6th
- UFCD Deadline to provide draft materials to Dr. Riley and Christina Perez to receive feedback (jriley@dental.ufl.edu & cperez@dental.ufl.edu).
February 3rd
- Due date for Faculty to turn in PTR Packet or Last Day for faculty identified to participate in PTR to opt out by requesting retirement or resignation no later than December 31 of 2025. Not available to faculty with three or more overall unsatisfactory annual evaluations within the five-year PTR period.
February 28th
- Due date for Chairs/Directors to turn in PTR Packet and written assessment (without a rating) to Dean.
April 15th
- Due Date for Deans to turn in packets, letters and any convened committees’ work to Provost.
- Last Day for faculty to request retirement or resignation no later than December 31, 2025.
July 1st
- Due Date for Provost’s Letters with assigned ratings to Faculty.
- Last Day for Faculty to request retirement or resignation no later than August 30.
July 10th
- Due Date for Notices of proposed Termination for faculty assigned rating of “Unsatisfactory”.
July 25th
- Due Date of Written Responses to Notices of Proposed Termination (Grievances).
August 5th
- Effective date of Termination for Faculty assigned rating of “Unsatisfactory”.