Checklists, Forms, & Instruction Guides
College of Dentistry Checklists
These checklists should be used as coversheet and guide while completing new hires and transfers. Links to each form, as well as who is responsible for completing each form, can be found on each checklist. Once completed, the checklist and new/transfer hire paperwork should be submitted to the Dean’s office, D4-15.
- Faculty Hire Checklist (Salaried and Adjunct)
- Courtesy Faculty Hire Checklist
- TEAMS Hire Checklist
- TEAMS Onboarding Checklist
- OPS/Student Assistant/FWS Hire Checklist
- OPS/Post Doc/Grad Asst/Student Assistant Onboarding Checklist
- Post Doc/Grad Assistant Hire Checklist
- Residents/Interns/Fellows Hire/Onboarding Checklist
- Fellow Onboarding Checklist
- Foreign National Supplementary Checklist
- Volunteer Checklist
- Employee Exit Checklist
College of Dentistry Forms
- Criteria Chart (Example)
- Offer Letter: Exempt
- Offer Letter: Non-Exempt
- Payroll Distribution Approval
- Request to Fill Form for Faculty, TEAMS and OPS
- Leave Request form for deans, chairs and direct reports to the dean
- Variable Compensation Request
UF Forms
Instruction Guides
Interviewing
- Tips for Interviewing
- Interview Question Bank
- Questions an Interviewer Should Avoid
- Recruitment Handout – TEAMS
- Recruitment Handout – OPS
Request a position reclassification
Paperwork required:
- Instruction guide to Reclassify a Position
- A position description update is entered in PeopleSoft
- Send the current and proposed organizational charts to the CHR office, D4-14
- Justification letter for pay increase (if applicable)
Request a special pay increase (SPI)
Paperwork required:
- A position description update is drafted with all changes listed in “track changes” and submitted to the CHR office, D4-14, with all required paperwork listed below
- Follow the instruction guide to Update a Position and initiate workflow
- Current and proposed (if applicable) organizational charts to the CHR office
- SPI form with appropriate signatures to the CHR office
- Justification letter for pay increase (if applicable)
- This request must be approved by the employee’s supervisor, Department Chair, Dean, Senior VP of Health Affairs and VP of the Office of Human Resource Services
- Once approved at all levels, an ePAF form is entered by the dean’s office, effective the date the vice president of human resources approves the SPI form