Hiring and Onboarding
These checklists should be used as a guide while completing new hires and transfers. Once completed, the checklist and new/transfer hire paperwork should be submitted via dropbox to the Dean’s office.
Faculty
- Faculty Hire Checklist (Salaried and Adjunct)
- Recruitment Handout – Faculty
- Courtesy Faculty Hire Checklist
TEAMS Employees
OPS/Student Assistants/Federal Work-Study/
Grad Assistants/Post Docs/Residents/Fellows
- OPS/Student Assistant/FWS Hire Checklist
- OPS/Student Assistant/Post Doc/Grad Asst Onboarding Checklist
- Post Doc/Grad Assistant Hire Checklist
- Residents/Interns Hire/Onboarding Checklist
- Fellow Onboarding Checklist
- Volunteer Checklist
Additional Resources
- Hiring a Foreign National
- Employment of Relatives (Nepotism) Process
- Terminating Employment: Employee Exit Checklist
Interviewing
- Tips for Interviewing
- Interview Question Bank
- Questions an Interviewer Should Avoid
- Recruitment Handout – TEAMS
- Recruitment Handout – OPS
Forms
- Conflict of Interest and Outside Activities
- Emergency Check Request Policy/Procedure
- Faculty Searches: Criteria Chart (Example)
- International Activities Checklist
- Name Change Form
- Offer Letters: OPS
- Offer Letters: OPS Student Assistants
- Offer Letters TEAMS/Faculty: Please refer to the HRS Appointment Letter Library
- Payroll Distribution Approval – UFCD
- Payroll Forms & Resources
- Prior 90 Day Adjustment Web Form
- Request for Leave Donation Form (due to COVID)
- Request for Leave Form (for deans/chairs/direct reports to the dean)
- Request to Fill Form for Faculty, TEAMS, and OPS
Instruction Guides
Modifying a Position/Reclassification
Review Modifying a Position Guidelines
- Submit the following to the CHR office, D4-14:
- Position description update with all changes listed in “track changes”
- Current and proposed (if applicable) organizational charts
- Justification letter for a pay increase (if applicable)
- After approval, follow the instruction guide to Reclassify a Position
Request a Special Pay Increase (SPI)
Review SPI guidelines
- Submit the following to the CHR office, D4-14:
- Position description update with all changes listed in “track changes”
- Current and proposed (if applicable) organizational charts
- SPI form with appropriate signatures
- Justification letter for a pay increase (if applicable)
- This request must be approved by the employee’s supervisor, Department Chair, Dean, Senior VP of Health Affairs and VP of Human Resources
- Follow the instruction guide to Update a Position Description
- Once approved at all levels, the SPI is entered by the dean’s office, effective the date the VP of Human Resources approves the SPI form