These checklists should be used as a guide while completing new hires and transfers. Once completed, the checklist and new/transfer hire paperwork should be submitted via dropbox to the Dean’s office, D4-15.

Hiring and Onboarding

UFCD Onboarding Presentation

Faculty

• Faculty Hire Checklist (Salaried and Adjunct)
• Courtesy Faculty Hire Checklist
• Recruitment Handout – Faculty

TEAMS Employees

• TEAMS Hire Checklist
• TEAMS Onboarding Checklist

OPS/Student Assistants/Federal Work Study
Grad Assistants/Post Docs/Residents/Fellows

• OPS/Student Assistant/FWS Hire Checklist
• OPS/Post Doc/Grad Asst/Student Assistant Onboarding Checklist
• Post Doc/Grad Assistant Hire Checklist
• Residents/Interns/Fellows Hire/Onboarding Checklist
• Fellow Onboarding Checklist
• Foreign National Supplementary Checklist

Volunteer and Exit Checklists

• Volunteer Checklist
• Employee Exit Checklist

College of Dentistry Forms

• Criteria Chart (Example)
• Offer Letter: Exempt
• Offer Letter: Non-Exempt
• Payroll Distribution Approval
• Request to Fill Form for Faculty, TEAMS and OPS
• Leave Request form for deans, chairs and direct reports to the dean
• Variable Compensation Request

UF Forms

• Conflict of Interest and Outside Activities
• Emergency Check Request Web Form
• Name Change Form

Instruction Guides

• myUFL Toolkits

Interviewing

• Tips for Interviewing
• Interview Question Bank
• Questions an Interviewer Should Avoid
• Recruitment Handout – TEAMS
• Recruitment Handout – OPS

Request a Position Reclassification

Paperwork required:

• Instruction guide to Reclassify a Position
• A position description update is entered in PeopleSoft
• Send the current and proposed organizational charts to the CHR office, D4-14
• Justification letter for pay increase (if applicable)

Request a Special Pay Increase (SPI)

Paperwork required:

• A position description update is drafted with all changes listed in “track changes” and submitted to the CHR office, D4-14, with all required paperwork listed below
• Follow the instruction guide to Update a Position and initiate workflow
• Current and proposed (if applicable) organizational charts to the CHR office
• SPI form with appropriate signatures to the CHR office
• Justification letter for pay increase (if applicable)
• This request must be approved by the employee’s supervisor, Department Chair, Dean, Senior VP of Health Affairs and VP of the Office of Human Resource Services
• Once approved at all levels, an ePAF form is entered by the dean’s office, effective the date the vice president of human resources approves the SPI form