Checklists, Forms, & Instruction Guides

College of Dentistry Checklists

These checklists should be used as coversheet and guide while completing new hires and transfers. Links to each form, as well as who is responsible for completing each form, can be found on each checklist. Once completed, the checklist and new/transfer hire paperwork should be submitted to the Dean’s office, D4-15.

• Faculty Checklist (Regular and Adjunct)
• Courtesy Faculty Hire Checklist
• TEAMS Hire Checklist
• TEAMS Onboarding Checklist
• OPS/Student Assistant Hire Checklist
• OPS/Post Doc/Grad Asst/Student Assistant Onboarding Checklist
• Postdoc Associate/Grad Assistant Hire Checklist
• Resident Hire Checklist
• Fellow Hire/Onboarding Checklist
• Foreign National Supplementary Checklist
• Volunteer Checklist
• Employee Exit Checklist

College of Dentistry Forms

• Criteria Chart (Example)
• Offer Letter: Exempt
• Offer Letter: Non-Exempt
• Payroll Distribution Approval
• Request to Fill Form for Faculty, TEAMS and OPS
• Leave Request form for deans, chairs and direct reports to the dean
• Variable Compensation Request

UF Forms

• Conflict of Interest and Outside Activities

Instruction Guides

• myUFL Toolkits

Interviewing

• Tips for Interviewing
• Interview Question Bank
• Questions an Interviewer Should Avoid

Request a position reclassification

Paperwork required:

• Instruction guide to Reclassify a Position
• A position description update is entered in PeopleSoft
• Send the current and proposed organizational charts to the CHR office, D4-14
• Justification letter for pay increase (if applicable)

Request a special pay increase (SPI)

Paperwork required:

• A position description update is drafted with all changes listed in “track changes” and submitted to the CHR office, D4-14, with all required paperwork listed below
• Follow the instruction guide to Update a Position and initiate workflow
• Current and proposed (if applicable) organizational charts to the CHR office
• SPI form with appropriate signatures to the CHR office
• Justification letter for pay increase (if applicable)
• This request must be approved by the employee’s supervisor, Department Chair, Dean, Senior VP of Health Affairs and VP of the Office of Human Resource Services
• Once approved at all levels, an ePAF form is entered by the dean’s office, effective the date the vice president of human resources approves the SPI form