Classroom and Conference Room

This page provides information and support for using classrooms and conference rooms within the College of Dentistry. Faculty and staff can find details on scheduling, available technology, room capabilities, and guidelines for use. Instructional Support is available to assist with classroom setup, troubleshooting, and ensuring a smooth teaching and presentation experience. For questions, contact Classroom Support: 352-273-7392

Scheduling Classrooms and Conference Rooms

Classrooms and conference rooms can be reserved for academic and administrative use. Please follow the guidelines below to ensure proper scheduling and availability.

Classroom Scheduling

• Check classroom availability using Outlook Proxy Scheduling
• If available, contact the Office of Education: dn-dmd-support@dental.ufl.edu
• To request Mediasite recording, email: esallee@ufl.edu
• For pre-classroom support consultations, call: 352-273-7892

Special Use Classroom (D8-46):

• This classroom’s primary use is for videoconferencing and distance learning
• These activities take scheduling priority College business takes priority over non-business events
• Rescheduling requires advance notice when possible
• Requests must include:
  • Name
  • Phone number
  • Email
  • Group name
  • Purpose of meeting

Conference Room Scheduling

• Reserve conference rooms through Outlook calendar appointments
• Some rooms require additional approval
• Example: D4-16
  • Primarily used by the Dean’s Office
  • Confirm scheduling in advance with the Dean’s Office

Room Technology & Capabilities

Most classrooms and conference rooms are equipped with standard instructional technology to support teaching and presentations.

Standard Equipment

Hardware

• Computer
• Projector
• Laptop connection cables
• Internet access

Software

• Windows 10
• Microsoft Office 365

Mediasite Rooms (Important for Presenters)

Rooms include: C1-9, C1-11, C1-15, C1-17, D3-03, D8-46

• A lapel microphone must be worn during presentations
• Audio will not be recorded without it

Room-Specific Details

(Keep your tables here—they’re actually useful!)

• Conference room capacities and features
• Classroom capacities, recording capabilities, and equipment
• Notes like:
  • Zoom/Mediasite availability
  • Video conferencing capability
  • Food & drink permissions
  • Special equipment (e.g., Catchbox request timing)

Policies & Guidelines

To ensure spaces remain functional and available for all users, please follow these guidelines.

• Return rooms to their original condition after use
• Dispose of food, beverages, and recyclables properly
• Follow scheduling priority rules for shared spaces
• Adhere to room-specific policies (e.g., food permissions, usage restrictions)

Internet Access for Guests

• Direct guests to the UF Wireless Network FAQ
• Use UFvisitor network for temporary access
• Access is available for up to one week

Get Help / Classroom Support

Instructional Support is available to assist with classroom and conference room technology, troubleshooting, and setup.

• Classroom Support Phone: 352-273-7392
• Additional support available for:
  • Classroom technology issues
  • Mediasite support
  • Pre-class setup assistance

Additional Resources

• Classroom & Conference Room Resources (PDF)
• Food and Beverage Services Policy