Policies, Procedures & Guidelines

 

Academic Affairs

Policy Title/LinkContactApprovedUpdated
Advanced Standing PolicyDr. Roberta PileggiNovember 2003November 2012
UFCD Competencies for the New Dental Graduate – for the Classes of 2019, 2020 and 2021Gail ChildsOctober 1999May 2016
Curriculum Management PlanGail ChildsSeptember 2007May 2014
FERPA Training / Training for the College of DentistryDr. Patricia PereiraJuly 2005September 2015
Advanced and Graduate Part Time Enrollment PolicyDr. Roberta PileggiNovember 2003 
Student HandbookDr. Patricia Pereira  August 1972April  2015

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Administration/UFCD Operations

Policy Title/LinkContactApprovedUpdated
Continuity of Operations Plan (COOP)Charles LeschFebruary 2006March 2008
Conflict of InterestDr. Marcio GuelmannJune 2009July 2014
Diversity StatementDr. Patty Xirau-ProbertJuly 2002 May 2015
Departmental Tropical Weather Response & Recovery Plan Dr. Cesar MiglioratiCharles LeschJune 2012 September 2017
Faculty Practice
Jean M. Sweitzer  
Identity Theft Red Flag Policy (6.14)Dr. Marcio Guelmann July 2009 
International Activities ChecklistKathy Galloway  May 2013
Internship Program PolicyLori Murton September 2010 September 2015
Preceptorship Program PolicyLori Murton March 2011September 2015
Policy Development and MaintenanceAmanda PhelpsJune 2008September 2015
Renovation/Minor Construction Approval FormJean M. SweitzerOctober 2012September 2015

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Clinical Affairs/Financial

Policy Title/LinkContactApprovedUpdated
Patient Account AdjustmentsJean M. SweitzerJune 2007 September 2015
Patient Billing Cycle Patient Billing Cycle FlowchartJean M. SweitzerApril 2008 September 2015
Payment Slip ProcedureJean M. SweitzerOctober 2007 September 2015
Professional Fee Compliance PolicyDr. Marcio Guelmann August 2007 September 2015
Clinical Cash Deposit PolicyJean M. SweitzerMarch 2019March 2019

Faculty Associates, Inc. (“FAI”)

Policy Title/LinkContactApprovedUpdated
Academic Enrichment Fund (AEF) Expenditure PolicyJean M. SweitzerOctober 2007 
AEF Account Reserve PolicyJean M. SweitzerApril  2007September 2015
AEF AssessmentsJean M. SweitzerMay 2007September 2015
AEF Sterilization AssessmentJean M. SweitzerApril 2007September 2015
Routine Write-off of Accounts at CollectionsJean M. SweitzerMarch 2018 
Faculty Practice Participation Adjustments and College Faculty AssignmentJean M. SweitzerJanuary 2007January 2017
Internal Collections PolicyJim WoldSeptember 2015 
Reconciliation of AccountsJean M. SweitzerJanuary 2008September 2015

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Clinical Affairs/Operations

Policy Title/LinkContactApprovedUpdated
Accounting of Protected Health Information (PHI) and the Disclosure Tracking SystemDr. Marcio Guelmann May 2008 June 2015
Clinical Procedure Manual Dr. Marcio Guelmann   June 2015
Unapproved TreatmentsJean M. SweitzerMarch 2008 September 2015
Patient Rights and ResponsibilitiesDr. Marcio Guelmann   July 2015
Quality Assurance and Compliance ManualDr. Marcio Guelmann   February 2014
Teaching Permit PolicyDr. Marcio Guelmann January 2010 June 2014
Cleaning & Maintenance Schedule Faculty PracticeApril 2009September 2015

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Human Resources

Policy Title/LinkContactApprovedUpdated
Guidelines for Appointment as Research Assistant ProfessorsDr. Shannon WalletNovember 2011 
Attendance PolicyAmanda PhelpsOctober 2006May 2015
UFCD Courtesy Discount PolicyLori MurtonJanuary 2007October 2018
Code of ConductAmanda PhelpsSeptember 2007January 2019
Community Service Activity PolicyAmanda PhelpsOctober 2010September 2015
Guidelines for Faculty and Student’s Participation in Domestic off-site Clinical Volunteer ActivitiesDr. Micaela GibbsMay 20, 2019 
Criteria for Determining Faculty Merit RaisesAmanda PhelpsApril 2007July 2015
Disclosure of Outside ActivitiesAmanda PhelpsOctober 2005January 2017
Emeritus Procedures Dr. Shannon WalletDecember 2017 
Faculty Mentoring Guidelines Dr. Shannon WalletDecember 2017 
Flex Time PolicyAmanda PhelpsAugust 2008April 2015
Key Request & Distribution Policy

 

Amanda PhelpsDecember 2011April 2015
Minimum Resignation Notice Requirement and Terminal Leave PolicyAmanda PhelpsJanuary 2017 
Organizational Chart Policy

 

Amanda PhelpsMay 2006April 2015
Payroll Cycle ResponsibilitiesAmanda PhelpsAugust 2007December 2011
Payroll Distribution Policy

 

Amanda PhelpsJune 2012September 2015
Salary Increase PolicyAmanda PhelpsFebruary 2018 
Search and Selection Guidelines for Faculty RecruitmentAmanda PhelpsDecember 2006June 2016

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Information Technology

Policy Title/LinkContactApprovedUpdated
Academic Health Center IT
UF Computing Help Desk
Classroom and Conference Room Information and SupportGail ChildsAugust 2007 September 2015

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Research

Policy Title/LinkContactApprovedUpdated
Guidelines for Bridge Funding Policy (6.13)Dr. Robert BurneNovember 2007April 2015
Renovation of Research Space Policy (6.07)Dr. Robert BurneJanuary 2003April 2015
Research Salary Support Incentive Policy (4.19)Dr. Robert BurneDecember 2008August 2014
Salary Effort, Indirect Cost and Cost Sharing Policy (4.22)Kathy GallowayJuly 2008August 2014

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Best Practices

Title/LinkContactApprovedUpdated
Best Practices for Classroom Teaching and Student Evaluation in the DMD Educational Program Dr. Patricia Pereira July 2008February 2013
Peer Teaching Review Policy

 Peer Evaluation Templates:

Dr. Shannon WalletJune 2017 June 2017
Recommendations for New Centers Dr. David Culp March 2008  2015

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