Policies, Procedures & Guidelines

UF College of Dentistry Policies, Procedures and Guidelines

Academic Affairs
Policy Title/Link	Contact	Approved	Updated
Advanced Standing Policy	Dr. Roberta Pileggi	November 2003	November 2012
Competencies UFCD Competencies for the New Dental Graduate – for the Class of 2018 UFCD Competencies for the New Dental Graduate – for the Classes of 2019 and 2020	Gail Childs	October 1999 October 1999	August 2014 May 2016
Curriculum Management Plan	Gail Childs	September 2007	May 2014
FERPA Training / Training for the College of Dentistry	Dr. Venita Sposetti	July 2005	September 2015
Advanced and Graduate Part Time Enrollment Policy	Dr. Roberta Pileggi	November 2003
Student Handbook	Dr. Venita Sposetti	August 1972	April 2015

Administration/UFCD Operations
Policy Title/Link	Contact	Approved	Updated
Continuity of Operations Plan (COOP)	Charles Lesch	February 2006	March 2008
Conflict of Interest Policy for Industry Relations (IR) 2008 Industry Grid	Dr. Marcio Guelmann	June 2009	July 2014
Diversity Statement	Dr. Patty Xirau-Probert	July 2002	May 2015
Departmental Tropical Weather Response & Recovery Plan	Dr. Cesar Migliorati, Charles Lesch	June 2012	September 2017
Faculty Practice Articles of Incorporation Bylaws Faculty Practice Plan	Jean M. Sweitzer
Identity Theft Red Flag Policy (6.14)	Dr. Marcio Guelmann	July 2009
International Activities Checklist	Kathy Galloway		May 2013
Internship Program Policy	Continuing Dental Education	September 2010	September 2015
Preceptorship Program Policy	Continuing Dental Education	March 2011	September 2015
Policy Development and Maintenance	Amanda Phelps	June 2008	September 2015
Renovation/Minor Construction Approval Form	Jean M. Sweitzer	October 2012	September 2015

Clinical Affairs/Financial
Policy Title/Link	Contact	Approved	Updated
Patient Account Adjustments	Jean M. Sweitzer	June 2007	September 2015
Patient Billing Cycle Patient Billing Cycle Flowchart	Jean M. Sweitzer	April 2008	September 2015
Payment Slip Procedure	Jean M. Sweitzer	October 2007	September 2015
Professional Fee Compliance Policy	Dr. Marcio Guelmann	August 2007	September 2015

Clinical Affairs/Operations
Policy Title/Link	Contact	Approved	Updated
Accounting of Protected Health Information (PHI) and the Disclosure Tracking System	Dr. Marcio Guelmann	May 2008	June 2015
Clinical Procedure Manual	Dr. Marcio Guelmann		June 2015
Unapproved Treatments	Jean M. Sweitzer	March 2008	September 2015
Patient Rights and Responsibilities	Dr. Marcio Guelmann		July 2015
Quality Assurance and Compliance Manual	Dr. Marcio Guelmann		February 2014
Teaching Permit Policy	Dr. Marcio Guelmann	January 2010	June 2014

Faculty Practice Clinics
Title/Link	Contact	Approved	Updated
Cleaning & Maintenance Schedule	Faculty Practice	April 2009	September 2015

Faculty Associates, Inc. (“FAI”)
Policy Title/Link	Contact	Approved	Updated
Academic Enrichment Fund (AEF) Expenditure Policy	Jean M. Sweitzer	October 2007
AEF Account Reserve Policy	Jean M. Sweitzer	April 2007	September 2015
AEF Assessments	Jean M. Sweitzer	May 2007	September 2015
AEF Sterilization Assessment	Jean M. Sweitzer	April 2007	September 2015
Bad Debt Writeoff Policy
Faculty Practice Participation Adjustments and College Faculty Assignment	Jean M. Sweitzer	January 2007	January 2017
Internal Collections Policy	Jim Wold	September 2015
Reconciliation of Accounts	Jean M. Sweitzer	January 2008	September 2015

Human Resources
Policy Title/Link	Contact	Approved	Updated
Guidelines for Appointment as Research Assistant Professors	Dr. Shannon Wallet	November 2011
Attendance Policy	Amanda Phelps	October 2006	May 2015
CDE Courtesy Discount Policy	Continuing Dental Education	January 2007	September 2015
Code of Conduct	Amanda Phelps	September 2007	June 2015
Community Service Activity Policy	Amanda Phelps	October 2010	September 2015
2017 Criteria for Faculty and Staff Merit Increases	Amanda Phelps	October 2017
Criteria for Determining Faculty Merit Raises	Amanda Phelps	April 2007	July 2015
Disclosure of Outside Activities	Amanda Phelps	October 2005	January 2017
Emeritus Procedures	Shannon Wallet	December 2017
Faculty Mentoring Guidelines	Shannon Wallet	December 2017
Flex Time Policy	Amanda Phelps	August 2008	April 2015
Key Request & Distribution Policy Active Key Distribution Log Example	Amanda Phelps	December 2011	April 2015
Minimum Resignation Notice Requirement and Terminal Leave Policy	Amanda Phelps	January 2017
Organizational Chart Policy Organizational Chart Example	Amanda Phelps	May 2006	April 2015
Payroll Cycle Responsibilities	Amanda Phelps	August 2007	December 2011
Payroll Distribution Policy Payroll Distribution Approval Form	Amanda Phelps	June 2012	September 2015
Salary Increase Policy	Amanda Phelps	February 2018
Search and Selection Guidelines for Faculty Recruitment	Amanda Phelps	December 2006	June 2016

Information Technology
Policy Title/Link	Contact	Approved	Updated
Academic Health Center IT
UF Computing Help Desk
Classroom and Conference Room Information and Support	Gail Childs	August 2007	September 2015

Research Administration
Policy Title/Link	Contact	Approved	Updated
Guidelines for Bridge Funding Policy (6.13)	Dr. Robert Burne	November 2007	April 2015
Renovation of Research Space Policy (6.07)	Dr. Robert Burne	January 2003	April 2015
Research Salary Support Incentive Policy (4.19)	Dr. Robert Burne	December 2008	August 2014
Salary Effort, Indirect Cost and Cost Sharing Policy (4.22)	Kathy Galloway	July 2008	August 2014

Best Practices
Title/Link	Contact	Approved	Updated
Best Practices for Classroom Teaching and Student Evaluation in the DMD Educational Program	Dr. Venita Sposetti	July 2008	February 2013
Peer Teaching Evaluation Policy Peer Evaluation Templates: Peer Evaluation Template: Pre-Clinical or Clinical Peer Evaluation Template: Didactic	Dr. Shannon Wallet	June 2017	June 2017
Recommendations for New Centers Five-Year Evaluation of Centers	Dr. David Culp Dr. David Culp	March 2008 March 2008	2015