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College of Dentistry

UNIVERSITY of FLORIDA

Policies, Procedures & Guidelines

Academic Affairs

Policy Title/Link	Contact	Approved	Updated
Advanced Standing Policy	Dr. Roberta Pileggi	November 2003	November 2012
Copyright Agreement	Gail Childs	2010	June 2021
UFCD Competencies for the New Dental Graduate – for the Classes of 2019, 2020 and 2021	Gail Childs	October 1999	May 2016
Curriculum Management Plan	Gail Childs	September 2007	May 2014
Advanced and Graduate Part Time Enrollment Policy	Dr. Roberta Pileggi	November 2003
Student and Faculty Handbook	Dr. Patricia Pereira	August 1972	April 2015

Administration/UFCD Operations

Policy Title/Link	Contact	Approved	Updated
Continuity of Operations Plan (COOP)	Charles Lesch	February 2006	March 2008
Conflict of Interest Policy for Industry Relations (IR) 2008 Industry Grid	Dr. Cesar Migliorati	June 2009	July 2014
Diversity Statement	Dr. Patty Xirau-Probert	July 2002	May 2015
Departmental Tropical Weather Response & Recovery Plan	Dr. Cesar Migliorati, Charles Lesch	June 2012	September 2017
Faculty Practice Articles of Incorporation Bylaws Faculty Practice Plan	Jean M. Sweitzer
Identity Theft Red Flag Policy (6.14)	Dr. Cesar Migliorati	July 2009
International Activities Checklist	Kathy Galloway		May 2013
Internship Program Policy	Lori Murton	September 2010	September 2015
Preceptorship Program Policy	Lori Murton	March 2011	September 2015
Policy Development and Maintenance	Amanda Phelps	June 2008	September 2019
Renovation/Minor Construction Approval Form	Jean M. Sweitzer	October 2012	September 2015

Clinical Affairs/Financial

Policy Title/Link	Contact	Approved	Updated
Patient Account Adjustments	Jean M. Sweitzer	June 2007	September 2015
Patient Billing Cycle Patient Billing Cycle Flowchart	Jean M. Sweitzer	April 2008	September 2015
Payment Slip Procedure	Jean M. Sweitzer	October 2007	September 2015
Professional Fee Compliance Policy	Dr. Cesar Migliorati	August 2007	September 2015
Clinical Cash Deposit Policy	Jean M. Sweitzer	March 2019	March 2019

Faculty Associates, Inc. (“FAI”)

Policy Title/Link	Contact	Approved	Updated
Academic Enrichment Fund (AEF) Expenditure Policy	Jean M. Sweitzer	October 2007
AEF Account Reserve Policy	Jean M. Sweitzer	April 2007	September 2015
AEF Assessments	Jean M. Sweitzer	May 2007	September 2015
AEF Sterilization Assessment	Jean M. Sweitzer	April 2007	September 2015
Routine Write-off of Accounts at Collections	Jean M. Sweitzer	March 2018
Faculty Practice Participation Adjustments and College Faculty Assignment	Jean M. Sweitzer	January 2007	January 2017
Reconciliation of Accounts	Jean M. Sweitzer	January 2008	September 2015

Clinical Affairs/Operations

Policy Title/Link	Contact	Approved	Updated
Accounting of Protected Health Information (PHI) and the Disclosure Tracking System	Dr. Cesar Migliorati	May 2008	June 2015
Clinical Procedure Manual	Dr. Cesar Migliorati		June 2015
Unapproved Treatments	Jean M. Sweitzer	March 2008	September 2015
Patient Rights and Responsibilities	Dr. Cesar Migliorati		July 2015
Quality Assurance and Compliance Manual	Dr. Cesar Migliorati		February 2014
Teaching Permit Policy	Dr. Cesar Migliorati	January 2010	June 2014
Cleaning & Maintenance Schedule	Faculty Practice	April 2009	September 2015

Human Resources

Policy Title/Link	Contact	Approved	Updated
Antidiscrimination Statement	Dr. Patty Xirau-Probert	October 2020
Guidelines for Appointment as Research Assistant Professors	Dr. Robert Burne	November 2011	November 2020
Attendance Policy	Amanda Phelps	October 2006	March 2020
Continuing Education Courtesy Discount Policy	Lori Murton	January 2007	November 2020
Code of Conduct	Amanda Phelps	September 2007	December 2019
Participation in Domestic Clinical Volunteer Activities and Global Service Learning	Dr. Micaela Gibbs	November 2020
Criteria for Determining Faculty Merit Raises	Amanda Phelps	April 2007	July 2015
Disclosure of Outside Activities	Amanda Phelps	October 2005	January 2017
Emeritus Procedures	Dr. Joseph Riley	December 2017
Faculty Recruitment-Search and Selection Guidelines	Amanda Phelps	December 2006	December 2019
Flex Time Policy	Amanda Phelps	August 2008	April 2015
Key Request & Distribution Policy Active Key Distribution Log Example	Amanda Phelps	December 2011	April 2015
Minimum Resignation Notice Requirement and Terminal Leave Policy	Amanda Phelps	January 2017
Organizational Chart Policy Organizational Chart Example	Amanda Phelps	May 2006	November 2020
Payroll Cycle Responsibilities	Amanda Phelps	August 2007	December 2011
Payroll Distribution Policy Payroll Distribution Approval Form	Amanda Phelps	June 2012	September 2015
Salary Increase Policy	Amanda Phelps	February 2018	November 2020
Search and Selection Guidelines for Faculty Recruitment	Amanda Phelps	December 2006	June 2016

Information Technology

Policy Title/Link	Contact	Approved	Updated
Academic Health Center IT
UF Computing Help Desk
Classroom and Conference Room Information and Support	Gail Childs	August 2007	September 2015

Research

Policy Title/Link	Contact	Approved	Updated
Guidelines for Bridge Funding Policy (6.13)	Dr. Robert Burne	November 2007	April 2015
Renovation of Research Space Policy (6.07)	Dr. Robert Burne	January 2003	April 2015
Research Salary Support Incentive Policy (4.19)	Dr. Robert Burne	December 2008	August 2014
Salary Effort, Indirect Cost and Cost Sharing Policy (4.22)	Kathy Galloway	July 2008	August 2014

Best Practices

Title/Link	Contact	Approved	Updated
Best Practices for Classroom Teaching and Student Evaluation in the DMD Educational Program	Dr. Patricia Pereira	July 2008	February 2013
Peer Teaching Review Policy Peer Evaluation Templates: Peer Evaluation Template: Pre-Clinical or Clinical Peer Evaluation Template: Didactic	Dr. Joseph Riley	June 2017	June 2017
Recommendations for New Centers Five-Year Evaluation of Centers	Dr. David Culp	March 2008	2015