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The University of Florida's COMPASS (Campus-wide Modernization Program to Advance Student Services) implementation will unify student services systems to benefit students as well as faculty and staff who need access to student-related information.

As a preeminent university at the forefront of online teaching and learning, UF needs student services systems that are agile and modern. COMPASS enables UF to modernize, standardize and vastly improve the processes and information systems used to manage and deliver services to students, and the project's elements offer exciting innovations and abilities in the areas of constituent relationship management, learning ecosystem, student data governance, master data management, reporting and analytics, ONE.UF and myUFL. 

When fully implemented, COMPASS will unify student services systems to benefit students as well as faculty and staff who use and need access to student-related information.

Following a multi-year project timeline, COMPASS will be implemented based on the student life cycle, including:

• Academic Structure

• Admissions

• Enrollment/Registration/Room Scheduling

• Advising/Student Records/Degree Audit

• Student Financials

• Financial Aid

Other elements in COMPASS will help ensure a holistic approach. A Constituent Relationship Management (CRM) system and an evolving robust learning ecosystem for the university—all designed to support and promote collaboration and empowerment among and between colleges and core offices—are included in this overall effort.

Built on a foundation of strong master data management—with impacts to the myUFL system, ONE.UF for self-service capability, and reporting and analytics related to student data—COMPASS is being launched to better meet the needs of the university’s undergraduate, graduate and professional students as well as its faculty and staff.
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ID Best Practices: Pacing Guides

Respecting student time and communicating what is required each week is a best practice for all instructors. Usually these social norms for how to succeed in a course are set during class time with a professor. When major components of a course or an entire course is online, however, it becomes extremely important for the professor to create a “social presence” and communicate student responsibilities in other ways – through videos, weekly emails, discussion boards and consistent organization.

One of the best methods of setting clear expectations in an online course is a “pacing guide.” Many online courses have more of a self-paced format. Students may have flexibility of when to watch the lectures or complete assignments each week. Professors can implement a pacing guide to help students monitor their progress and ensure that students are on track to complete the course, make major deadlines, and retain knowledge.

A pacing guide breaks the course down into weekly (or sometimes daily) chunks. It serves as a checklist so students can verify that they completed all the material and assignments in a section of a course. The amount of time a learner needs to complete each course component is estimated so students can plan how to self-pace their progress.

In fall 2018, Dr. Wagner Duarte and Alline Clarke taught DEN7422C: Periodontal Surgery for the General Practitioner in a way that leveraged online assignments in ECO. Their pacing guide helped students succeed in the class and was cited as a major asset in the semester course debriefing. This summer, three courses with online lecture components will implement pacing guides to help students monitor their progress in flexible learning environments on Canvas.
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Coda Update!

A new Commission on Dental Accreditation (CODA) update that becomes effective July 1, 2019 incorporates emerging didactic and clinical technologies to support the dental education program curriculum.

To meet this new update, UFCD has increased the use of Canvas online learning tools in classes. The online conference tool, Zoom, has just been added to Canvas and will be incorporated in some assignments. Examsoft continues to be used for examinations. The Curriculum Committee is reviewing a new fall elective course, DEN8290 Digital Systems in Clinical Dentistry.

The Office of Education welcomes other suggestions you may have!
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New Evaluation System for Summer 2019

Teaching is a fundamental purpose of the University of Florida and the dissemination of new knowledge in our classrooms, studios, and clinics enables our students to fully explore their intellectual boundaries. Assessment and evaluation of our courses are designed to enhance instruction and maximize learning to meet the mission of the university.

The main course evaluation system at UF—GatorRater—is technologically outdated and the common set of Likert-style questions often fail to adequately assess the many instructional methods utilized within a modern and comprehensive university. The university is taking this opportunity to update all aspects of our university-wide instructional assessments.

The College of Dentistry is one of 12 colleges participating in new evaluation system pilot, GatorEvals. This summer our students will perform the end of the semester instructional evaluations using the new system.

The GatorEvals team is committed to working with faculty, administrators and students participating in the pilot to enhance the user experience and to facilitate the success of the pilot program, GatorEvals, and the teaching mission of UF.

More information about the pilot program can be found on the GatorEvals Pilot page: https://gatorevals.aa.ufl.edu/gatorevals-pilot/
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Ask the Librarian - Sarah Meyer
Tips for Presentation Images

Image credit: New York City celebrating the surrender of Japan. They threw anything and kissed anybody in Times Square. Lt. Victor Jorgensen, August 14, 1945. 80-G-377094. Available from: https://www.archives.gov/research/military/ww2/photos/images/thumbnails

 

 When creating a presentation it is important to use images that are free-to-use, obey licence use, are cited properly and do not use protected health information (PHI). 

When considering images there are a few things one needs to remember.

DON’T FORGET TO:

• Check the image use license (free-to-use or share, free-to-use, share or modify and commercial)

• Check on usage rights (fair use, creative commons or permission required)

• Request permission to use the image (copyright requirement of license type)

• Remove any images that contain patient’s PHI

Always cite the sources for any included images (see example above in Vancouver citation style)

Where can one find images? Creative Commons is one of several public copyright licenses that enable the free distribution of an otherwise copyrighted "work."  More information is available here: https://creativecommons.org/about/  It is searchable by image  https://search.creativecommons.org/  and by type of license  https://support.google.com/websearch/answer/29508?hl=en

 Other sources for copyright-free images are pixabay.com (it includes medical and dental images) https://pixabay.com/ and Google for free-to-use images https://support.google.com/websearch/answer/29508?hl=en.

 Free Citation Software Tools (use to create citations for all types of references in hundreds of styles) include Zotero https://www.zotero.org/ and Mendeley https://www.zotero.org/.

Remember to keep in mind to not use PHI images:  https://www.hhs.gov/hipaa/index.html

This is advice on best practices for searching, citing, and documenting images and not legal advice on obtaining permissions. For permissions advice contact UF’s scholarly librarian: Perry Collins Email:perrycollins@ufl.edu

DENTAL TRIVIA

The “nurse” in the iconic World War II “Kissing” photo was actually a dental assistant! For more information use the link to access an article from the Naval History Magazine, The Story Behind the Famous Kiss https://www.usni.org/magazines/naval-history-magazine/2012/july/story-behind-famous-kiss.

References:

New York City celebrating the surrender of Japan. They threw anything and kissed anybody in Times Square. Lt. Victor Jorgensen, August 14, 1945. 80-G-377094. Available from: https://www.archives.gov/research/military/ww2/photos/images/thumbnails

Verria, L., Galdorisi, G. The Story Behind the Famous Kiss. Naval History Magazine. 2012;26(4)Available from: https://www.usni.org/magazines/naval-history-magazine/2012/july/story-behind-famous-kiss
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Employee Updates:
Alejandro Jacobo

Hello to everyone in the College of Dentistry and the Office of Education! I am Alejandro Jacobo and I am one of the new student instructional support hires. I hope to provide a great service to the department and professors, and learn a thing or two along the way. I am working with Benjamin and Kleada in D8-34 and, for all your needs, we are here.

 A little bit about myself: I am from down south in the Miami area and am a first year student at Santa Fe College and the University of Florida. I am studying to become a computer engineer and am currently tackling some grueling summer classes to fulfill my prerequisites. I love all sorts of technology, from computers and phones to cloud systems and artificial intelligence. I also have a slew of other hobbies from sports, music, movies, games, fitness, fishing, gardening and the list goes on and. I hope to meet more of the team in the coming weeks and I am very happy to be here!
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Did you know....? Lost and Found

In case you didn’t know, there is a Lost and Found in the Office of Education! Things that are left in the dental classrooms are brought to this office. The next time you lose something, come by the Office of Education, D3-11, to see if someone dropped it off.
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