Questions & Answers: Human Resources
How do I obtain my Gator 1 (ID) card?
Employees must obtain a Staff and Faculty Authorization form from their department payroll administrator or office manager in order to receive new or replacement Gator 1 Cards. Once the form has been completed (including payment information) and signed at the department level, bring the completed form and a picture ID to the ID Card Services Health Science Center branch on the ground floor of the Medical Sciences Building in Room NG-10.
Visit the Gator 1 Central website for more information and to download the authorization form.
Where can I park?
For information on parking areas and the types of permits you can purchase, please visit Transportation and Parking Services.
What are the bus routes and fares?
UF employees and students can ride RTS buses for free with a Gator 1 card. RTS Bus Schedules
I’m visiting campus and don’t have a GatorLink account.. How can I get online?
UF has a Visitor wireless network for users without a GatorLink username/password. Instructions for accessing the network
How do I set up my GatorLink account?
Please visit http://www.gatorlink.ufl.edu and click on ‘Create a new account’. You will need to enter your UFID number in order to set up a GatorLink account.
How do I obtain an email account?
Your department administrator should submit a service request to the Shands help desk with the following information:
Full Name: (Al E. Gator)
GatorLink ID: (agator)
Indicate affiliation: Faculty/Staff or Student
Access to: AxiUm, name specific shared folders, etc.
Email distribution lists: DN-Everyone, DN-Staff, DN-Faculty, etc.
How do I obtain the appropriate security roles in PeopleSoft?
Your roles are specific to your position and job duties. Please contact your Department Security Administrator (DSA) for role assignments and requests.
How do I get an office key?
You may either:
- Contact your department administrator to request keys.
- Contact Larry Abbott in the Dean’s Office at 352-273-5800 or email@example.com with the following information:
- Room number(s)
- Number of keys being requested
- Recipient(s) of the key(s)
- Contact person
- Phone number
A Key Request Form will be submitted to the Health Science Center Key Shop.
How do I get a DEA number?
Complete the New Application for Registration form (DEA Form 225). The form can be printed out for completion in hard copy or completed online.
- In Section 1, the address should be the College of Dentistry, 1395 Center Drive (include room number for the applicant’s department), Gainesville, FL 32610.
- Section 6 should reflect that the University of Florida is a fee exempt institution.
- The Fee Exempt Certifier is Dr. Boyd Robinson, telephone 352-273-6826.
If completing the hard copy, take the form to Kristy Spear in the college HR office, D4-9. A letter from Dr. Boyd Robinson will be included in the packet sent to the U. S. Department of Justice, Drug Enforcement Administration. Renewal Applications for Registration (DEA Form 224) can be completed online in the same manner by clicking on “Applications and On-Line Forms.”
Residents completing the application, please see the instructions for more information.
How do I get a teaching permit?
To obtain a teaching permit, the following information must be submitted to Kristy Spear in the college HR office, D4-9:
- Copy of a curriculum vitae
- Copy of a dental diploma or original transcript
- Current basic life support (CPR) certification
- Verification of completion of the HIV/AIDS course
If the documents are already maintained in the Human Resources personnel file, duplicate copies may be obtained from the file.Note: The contact person for CPR certification is Lorie Primosch, Periodontology, at 352-273-8365 or firstname.lastname@example.org. Information on the HIV/AIDS course may be obtained from Kristy Spear, Human Resources, D4-9, 352-273-5785 or email@example.com. When the above information is received in the Dean’s Office, signed documents from the Dean will be added and the packet will be forwarded to the Department of Professional Regulation in Tallahassee. When the original certificate is returned, a copy will be maintained in the Dean’s Office and the original will be forwarded to the faculty member.
How do I get a resident permit?
To obtain a resident/intern permit, submit the following to Susan Loffredo in the Office of Education:
- Residency/Intern Application (pdf) (make sure to answer questions A-F)
- Copy of dental diploma or dental school transcripts confirming degree if diploma is not available
- Current basic life support (CPR) certification (Note: expiration date must be no sooner than 60 days after issue date of permit)
After the above documents are received, the Office of Education will submit them to the Department of Professional Regulation in Tallahassee. When the original permit is returned, a copy is maintained the the resident’s permanent academic record and the original is forwarded to the resident.Resident permits are renewed annually on June 30th.
How do I obtain an NPI (National Provider Identifier) number?
The following information must be provided to Kristy Spear in the college HR office, D4-9, either by email, fax (352-392-3070), or hard copy:
- First-middle-last name
- Credentials (e.g., D.D.S.)
- Any other full names used (e.g., married name)
- UFID number
- Date of birth
- State of birth or country of birth
- Social security number
- Name and mailing address of program (e.g., Periodontology and address)
- Telephone number of the program
- Any numbers such as DEA, Medicare, Medicaid, etc.
- Dental license number and state where issued (or resident permit number)
When the NPI number is received via email, it will be recorded in the Dean’s Office and forwarded to the faculty member. Note: The applicant must have a Florida teaching permit or a dental license number.
Am I required to complete the HIPAA and Privacy training?
Yes. All faculty, staff, students, and volunteers at the Health Science Center must complete HIPAA & Privacy General Awareness training within 5 days of hire and all HSC employees are required (per the UF Privacy Office) to complete their annual renewal during the months of January-February.To complete the HIPAA training, log onto myUFL and search for the required training under My Self Service > Training and Development > Request Training Enrollment > Search by Course Number (PRV800 for General Awareness training or PRV801 for Research training—only one is required).For the Confidentiality Statement, visit the Privacy Office website to complete and print for signature. Once signed, please deliver to your department administrator.
I have completed the “Research & Information Privacy” training; am I still required to complete the “HIPAA & Privacy General Awareness” training?
No. The “Research & Information Privacy” training consolidates HIPAA for Researchers and General Awareness, so this training will satisfy the requirement for both trainings.
Who should take the Bloodborne Pathogen and OSHA training and how often does this need to be done?
All college personnel who are involved in any clinical activity must have had both the Bloodborne Pathogen and OSHA training. This is a requirement of employment and then updated yearly, by March, thereafter.
You will need a Gatorlink username and password to proceed. The training is located under the Infection Control Program where you will find a powerpoint presentation followed by a quiz. The quiz also uses your Gatorlink username and password to challenge. At the end of the quiz, once submitted, you will know you score. You can print out a certificate of completion for your records, but once submitted it is captured by the program.
I am a new faculty member. Where can I find information about the University of Florida and its general policies and procedures?
Read the UF Faculty Handbook for a general reference to the policies and procedures that guide the University of Florida in the pursuit of its basic goals of teaching, research, and service.
How do I sign up for the University’s New Employee Orientation for staff?
Please visit the UF Human Resources website for information on UF Orientation and other staff resources.
Where can I find information regarding my benefits?
All employees must enroll in benefits within 60 days of hire. Eligible faculty members should inquire about the College of Dentistry fringe benefits by contacting Melissa Long at firstname.lastname@example.org.
As a UF employee, what other benefits am I eligible for?
UF employees are eligible for many benefits including Fitness & Recreation, discounts to Florida attractions, Employee Education Program benefits, and others. Please visit the UF Human Resources website or stop by the College’s Human Resources office in the Dean’s Suite on the 4th floor to inquire.
How often do I get paid?
Faculty and staff are paid biweekly. Please see “Payroll Schedules” on the University Payroll Services website.
Is Direct Deposit of my paycheck required?
Yes, direct deposit is required for all University faculty and staff. Please print, complete, and fax the Direct Deposit Authorization Form to Payroll Services.Your first paycheck will be a paper check until you are officially entered into the payroll system. Your check will be available for pick-up after 10:00 a.m. on payday in the Dean’s Office (D4-15). Please bring a photo ID.
How do I view my paycheck?
You can view your paycheck on myUFL under My Self Service > Payroll and Compensation > View Paycheck.
What do the various codes mean on my paycheck?
Visit the University Payroll Services guide to Paycheck Codes for more information.