Faculty Tenure & Promotion Information

2017-2018 Timeline for Promotion and Tenure Application Process
June 2, 2017
  • UFCD receives official tenure-eligible list from Provost and Academic Personnel Offices.
  • List of nominees for tenure and/or promotion from department chairs submitted to the Dean’s Office.
  • Department administrator enters candidate information via the online P&T system.
  • Candidate’s preliminary packet sent to Associate Dean for Faculty Affairs and HR for technical/formatting review (swallet@dental.ufl.edu & cperez@dental.ufl.edu) in preparation for solicitation of external letters of evaluation (refer to “Solicitation of Letters”).
July 3, 2017
  • Candidate elects to waive/not waive rights to review external letters of evaluation via online system.
July 10, 2017
  • Department chairs send out letters reviewed by the Associate Dean for Faculty Affairs to solicit External Reviewers (refer to “Solicitation of Letters” procedures and “Sample Letter“)
  • Minimum of six external letters of evaluation must be requested and received (three should be selected by the candidate and three selected by the department chair).
August 4, 2017
  • Electronic P&T Packets due in the Dean’s Office (cperez@dental.ufl.edu), for technical/formatting review by HR and Associate Dean for Faculty Affairs prior to uploading document via online system.
August 21, 2017
  • External Reviewers’ letters received by department chair. This will be periodically monitored by the Associate Dean for Faculty Affairs.
  • Department administrator adds department review committee members via online system.
September 15, 2017
  • Candidate works with HR and Associate Dean for Faculty Affairs to upload final packet* into online system.*Any modifications to packet will be submitted in section #33-Further Information.
September 18–October 13, 2017
  • Departmental meeting, review and vote
  • Department administrator uploads department vote and department chair letter via online system
October 16–December 8, 2017
  • UFCD P&T Advisory Committee packet review and assessment period through the online system.
December 22, 2017
  • UFCD P&T Advisory Committee recommendations due to dean.
January 2018
  • College administrator uploads UFCD P&T Advisory Committee vote and dean’s letter via online system.
January 2018
  • Packets submitted to the Academic Personnel Office via online system
February 2018
  • Academic Personnel Board meets.
March–April 2018
  • Academic Personnel Board—denial and deferral process.
May–June 2018
  • President of the University notifies Deans of his decision on nominees’ applications.

Mid-Career Review

The mid-career review process for tenure-accruing and non-tenure accruing faculty in the College of Dentistry will occur after three years of employment. The review process will be used to formally advise the tenure-accruing faculty member on his/her progress toward tenure and recommend courses of action for improvement, if necessary. For non-tenure accruing faculty, the review process will be used to formally advise the candidate of his/her progress toward promotion.

2017-2018 Timeline for UFCD Mid-Career Review of Faculty
May 1, 2017
  • List of eligible faculty for mid-career review sent to the department chairs from the dean’s office.
May-August 2017
  • Candidates for mid-career review shall complete the Promotion and Tenure Packet Template in consultation with the Associate Dean for Faculty Affairs and College’s HR Office. This can be accessed in MyUFL-My Self Service-UF Faculty-Promotion and Tenure-Promotion & Tenure Packet-Packet Template.
  • The following items should be omitted from the template: #1, 7, 8, 23, 28, 29, 30, and 31. These items are only used for faculty who are being considered for promotion and/or tenure. The candidate can modify the template font, margins etc. as long as the numbering and information is consistent with the template.
  • If the faculty member would like to have the Associate Dean for Faculty Affairs review their mid-career review packet and provide feedback prior to chair and P&T review, a draft packet will need to be sent to cperez@dental.ufl.edu by June 30, 2017.
August 4, 2017
  • Mid-career review packets due to department chair.
August 4-
September 1, 2017
  • The department chair and appropriate faculty (same rank or higher) in the department will review the candidate’s progress. The department chair can request a meeting of appropriate departmental faculty to review the candidate’s mid-career packet. The department chair will provide a written summary of the candidate’s progress.
September 6, 2017
  • The department chair’s letter and electronic mid-career Promotion and Tenure Packet is due to the UFCD P&T Advisory Committee (cperez@dental.ufl.edu, Dean’s Office, D4-9)
September-October 2017
  • The UFCD P&T Advisory Committee evaluates the candidate’s career progress in conjunction with the chair’s evaluation. UFCD P&T Advisory Committee chair prepares a summary of the career progress to date of each candidate and the reports are approved by the committee
October 30–November 17, 2017
  • The recommendation of the UFCD P&T Advisory Committee is communicated to the candidate, and department chair.

Sustained Performance Evaluation Program (SPEP)

UFCD Sustained Performance Evaluation Program

The Sustained Performance Evaluation Program requires that tenured faculty members receive a sustained performance evaluation once every seven years following the award of tenure or their most recent promotion.  The purpose of this evaluation is to document sustained performance as a tenured faculty member during the previous six years to encourage continued professional growth and development. Specifically, the evaluation is designed to determine if a tenured faculty member’s performance is satisfactory or unsatisfactory. Tenured faculty with administrative appointments of chair and above shall not be eligible for this review until they resume faculty duties for the required six year period.

2017-2018 Timeline for SPEP
April 10, 2017
  • The chair will be notified of their faculty eligible for SPEP review in the given year by the Associate Dean for Faculty Affairs.
April 28, 2017
  • If the faculty member would like to have the Associate Dean for Faculty Affairs review their SPEP packet and provide feedback prior to P&T review a draft packet will need to be sent to cperez@dental.ufl.edu
May 12, 2017
  • The faculty member shall prepare and provide the information for the assessment to the Associate Dean for Faculty Affairs and Human Resources. Send to cperez@dental.ufl.edu
May 15-June 7, 2017
  • The UFCD P&T Advisory Committee shall review the record of the faculty member being reviewed for sustained performance
June 9, 2017
  • The UFCD P&T Advisory Committee evaluations will be provided to faculty and department chair in writing
June 16, 2017
  • For faculty whose performance is unsatisfactory, the Associate Dean for Faculty Affairs and department chair, in concert with the faculty must develop a performance improvement plan
June 23, 2017
  • The Associate Dean for Faculty Affairs and department chair will forward the improvement plan to the dean
June 26, 2017
  • The college will submit to the Provost’s office the results, along with a summary of the improvement plans for faculty identified as needing improvement

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