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Faculty Tenure & Promotion Information

2014-2015 Timeline for Promotion and Tenure Application Process
June 3, 2014
  • List of nominees for tenure and/or promotion from Department Chairs submitted to the Dean’s Office
  • Department administrator enters candidate information via the online P&T system
July 1, 2014
  • UFCD receives official tenure-eligible list from Provost and Academic Personnel Offices
  • Candidate elects to waive/not waive rights to review external letters of evaluation via online system
July 8, 2014
  • Department Chairs send out letters to solicit External Reviewers (refer to “Solicitation of Letters” memo)
  • Minimum of six external letters of evaluation must be requested and received (three should be selected by the candidate and three selected by the department chair)
August 19, 2014
  • Original hard-copy P&T Packets due in the Dean’s Office, D4-9, for technical/formatting review prior to uploading document via online system
September 9, 2014
  • External Reviewers’ letters (minimum of six) received by Department Chair
  • Department administrator adds department review committee members via online system
September 16, 2014
  • Candidate works with the Dean’s office to upload final packet* into online system
    *Any modifications to packet will be submitted in section #33-Further Information
September 17–October 16, 2014
  • Departmental meeting, review and vote
  • Department administrator uploads department vote and department chair letter via online system
October 17–November 21, 2014
  • P&T Advisory Committee packet review and assessment period through the online system
December 5, 2014
  • P&T Recommendations due to Dean
December 23, 2014
  • College administrator uploads P&T Advisory Committee vote and dean’s letter via online system
January 2015
  • Packets submitted to the Academic Personnel Office via online system
February 2015
  • Academic Personnel Board meets
March–April 2015
  • Academic Personnel Board—denial and deferral process
May–June 2015
  • President of the University notifies Deans of his decision on nominees’ applications

Mid-Career Review

The mid-career review process for tenure-accruing and non-tenure accruing faculty in the College of Dentistry will occur after three years of employment. The review process will be used to formally advise the tenure-accruing faculty member on his/her progress toward tenure and recommend courses of action for improvement, if necessary. For non-tenure accruing faculty, the review process will be used to formally advise the candidate of his/her progress toward promotion.

2014-2015 Timeline for UFCD Mid-Career Review of Junior Faculty
July 1, 2014 List of eligible faculty for mid-career review sent to the department chairs from the dean’s office
July 2–August 5, 2014 Candidates for mid-career review prepare packet in the tenure and promotion application format defined in the 2014-2015 Guidelines, regulations, and packet instructions (without letters of evaluation and without a departmental vote), in consultation with the Associate Dean for Faculty Affairs and College’s HR Office
August 5, 2014 Mid-career review packets due to department chair
August 6–September 5, 2014 Department chair and appropriate faculty (same rank or higher) in the department will meet and discuss the candidate’s progress. Department chair completes the mid-career review evaluation report
September 9, 2014 The chair’s evaluation report and original mid-career faculty progress report (original plus nine copies) due to the UFCD P&T Advisory Committee (Dean’s Office, D4-9)
September 10–30, 2014 UFCD P&T Advisory Committee evaluates the candidate’s career progress in conjunction with the chairperson’s evaluation
October 1–21, 2014 UFCD P&T Advisory Committee chair prepares a summary of the career progress to date of each candidate and the reports are approved by the committee
October 22–November 18, 2014 Recommendation of the UFCD P&T Advisory Committee are communicated to the candidate, the candidate’s chair, and the dean

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