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Faculty Tenure & Promotion Information

2016-2017 Timeline for Promotion and Tenure Application Process
June 3, 2016
  • List of nominees for tenure and/or promotion from Department Chairs submitted to the Dean’s Office
  • Department administrator enters candidate information via the online P&T system
July 1, 2016
  • UFCD receives official tenure-eligible list from Provost and Academic Personnel Offices
  • Candidate elects to waive/not waive rights to review external letters of evaluation via online system
July 8, 2016
  • Department Chairs send out letters to solicit External Reviewers (refer to “Solicitation of Letters” memo)
  • Minimum of six external letters of evaluation must be requested and received (three should be selected by the candidate and three selected by the department chair)
August 5, 2016
  • Original hard-copy P&T Packets due in the Dean’s Office, D4-9, for technical/formatting review prior to uploading document via online system
September 9, 2016
  • External Reviewers’ letters (minimum of six) received by Department Chair
  • Department administrator adds department review committee members via online system
September 16, 2016
  • Candidate works with the Dean’s office to upload final packet* into online system
    *Any modifications to packet will be submitted in section #33-Further Information
September 19–October 14, 2016
  • Departmental meeting, review and vote
  • Department administrator uploads department vote and department chair letter via online system
October 17–November 30, 2016
  • P&T Advisory Committee packet review and assessment period through the online system
December 6, 2016
  • P&T Recommendations due to Dean
December 23, 2016
  • College administrator uploads P&T Advisory Committee vote and dean’s letter via online system
January 2017
  • Packets submitted to the Academic Personnel Office via online system
February 2017
  • Academic Personnel Board meets
March–April 2017
  • Academic Personnel Board—denial and deferral process
May–June 2017
  • President of the University notifies Deans of his decision on nominees’ applications

Mid-Career Review

The mid-career review process for tenure-accruing and non-tenure accruing faculty in the College of Dentistry will occur after three years of employment. The review process will be used to formally advise the tenure-accruing faculty member on his/her progress toward tenure and recommend courses of action for improvement, if necessary. For non-tenure accruing faculty, the review process will be used to formally advise the candidate of his/her progress toward promotion.

2017-2018 Timeline for UFCD Mid-Career Review of Faculty
May 1, 2017
  • List of eligible faculty for mid-career review sent to the department chairs from the dean’s office
May-August 2017
  • Candidates for mid-career review prepare packet in the tenure and promotion application format defined in the Guidelines, regulations, and packet instructions (without letters of evaluation and without a departmental vote), in consultation with the Associate Dean for Faculty Affairs and College’s HR Office
  • For technical/formatting review prior to submitting document email to Christina Perez
August 4, 2017
  • Mid-career review packets due to department chair
August 4-
September 1, 2017
  • Department chair and appropriate faculty (same rank or higher) in the department will meet and discuss the candidate’s progress. Department chair completes the mid-career review evaluation report letter
September 6, 2017
  • The chair’s evaluation report and original mid-career faculty progress report (original plus electronic pdf) due to the UFCD P&T Advisory Committee (Dean’s Office, D4-9)
September-October 2017
  • UFCD P&T Advisory Committee evaluates the candidate’s career progress in conjunction with the chairperson’s evaluation
  • UFCD P&T Advisory Committee chair prepares a summary of the career progress to date of each candidate and the reports are approved by the committee
October 30–November 17, 2017
  • Recommendation of the UFCD P&T Advisory Committee are communicated to the candidate, the candidate’s chair, and the dean

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