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Checklists, Forms, & Instruction Guides

College of Dentistry Checklists

These checklists should be used as coversheet and guide while completing new hires and transfers. Links to each form, as well as who is responsible for completing each form, can be found on each checklist. Once completed, the checklist and new/transfer hire paperwork should be submitted to the Dean’s office, D4-15.


College of Dentistry Forms

UF Forms

Instruction Guides & How-tos



Job Actions and Position Actions

Establish a new position

  • Obtain appropriate written approval through your department chair and dean’s office
  • Use the instruction guide to Add a Position and initiate workflow
  • Send the current and proposed organizational charts to the College’s Human Resource (CHR) office, D4-14

Department ID change

Change FTE

Update a position description for vacant or filled position

Request a position reclassification

Paperwork required:

  • Instruction guide to Reclassify a Position
  • A position description update is entered in PeopleSoft
  • Send the current and proposed organizational charts to the CHR office, D4-14
  • Justification letter for pay increase (if applicable)
  • If the position is filled and a pay increase is requested, an ePAF is entered once the position description update is approved in PeopleSoft by the Classification and Compensation Office

Request a special pay increase (SPI)

Paperwork required:

  • A position description update is drafted with all changes listed in red ink and submitted to the CHR office, D4-14, with all required paperwork listed below
  • Follow the instruction guide to Update a Position and initiate workflow
  • Current and proposed (if applicable) organizational charts to the CHR office
  • SPI form with appropriate signatures to the CHR office
  • Justification letter for pay increase (if applicable)
  • This request must be approved by the employee’s supervisor, Department Chair, Dean, Senior VP of Health Affairs and VP of the Office of Human Resource Services
  • Once approved at all levels, an ePAF formis entered by the dean’s office, effective the date the vice president approves the SPI form

Leave of absence

Enter a termination or retirement