Checklists, Forms, & Instruction Guides
College of Dentistry Checklists
These checklists should be used as coversheet and guide while completing new hires and transfers. Links to each form, as well as who is responsible for completing each form, can be found on each checklist. Once completed, the checklist and new/transfer hire paperwork should be submitted to the Dean’s office, D4-15.
- Salaried/Adjunct Faculty Hire Checklist
- Courtesy Faculty Hire Checklist
- Faculty Onboarding Checklist
- TEAMS Hire Checklist
- TEAMS Onboarding Checklist
- OPS/Student Assistant Hire Checklist
- OPS Onboarding Checklist
- Post-Doc Associate/Graduate Assistant Hire Checklist
- Post-Doc Associate/Graduate Assistant Onboarding Checklist
- Fellowship Hire/Onboarding Checklist
- UFCD Volunteer Checklist
- UFCD Employee Exit Checklist
Forms
College of Dentistry Forms
- Criteria Chart (Example)
- Hiring Matrix
- Offer Letter: Exempt
- Offer Letter: Non-Exempt
- Payroll Distribution Approval
- Request to Fill a TEAMS, OPS or Student Assistant Position
- Request to Fill an OPS, Visiting or Regular Faculty Position
- Travel and Leave Authorization for Deans and Chairpersons
- Variable Compensation Request
UF Forms
Instruction Guides & How-tos
- Alphabetical index of UF instruction guides
- How to Approve Time and Leave in PeopleSoft
- How to Complete an I-9 Form
- Instruction Guides via myUFL Toolkits
GatorJobs
- Post a Faculty Position
- Post a TEAMS Position
- Post OPS and Student Positions
- Invite Search Committee Members and Interviewers as Guest Users to review applications
- Review Applications as a Guest User
- Review Applications, Interview Candidates, and Make Job Offer
- Complete Faculty Compliance Report
Interviewing
Job Actions and Position Actions
Establish a new position
- Obtain appropriate written approval through your department chair and dean’s office
- Use the instruction guide to Add a Position and initiate workflow
- Send the current and proposed organizational charts to the College’s Human Resource (CHR) office, D4-14
Department ID change
- Instruction guide to change department ID for OPS employees and filled or vacant Faculty, TEAMS, and USPS positions
- Note that changing a Department ID for a filled position and OPS employee will require entry of a new payroll distribution record
Change FTE
- Instruction guide to Change FTE for Faculty, TEAMS & USPS positions
- Instruction guide to Change FTE for OPS, Student/Graduate Assistants
Update a position description for vacant or filled position
- Follow the instruction guide to Update a Position and initiate workflow
Request a position reclassification
Paperwork required:
- Instruction guide to Reclassify a Position
- A position description update is entered in PeopleSoft
- Send the current and proposed organizational charts to the CHR office, D4-14
- Justification letter for pay increase (if applicable)
- If the position is filled and a pay increase is requested, an ePAF is entered once the position description update is approved in PeopleSoft by the Classification and Compensation Office
Request a special pay increase (SPI)
Paperwork required:
- A position description update is drafted with all changes listed in red ink and submitted to the CHR office, D4-14, with all required paperwork listed below
- Follow the instruction guide to Update a Position and initiate workflow
- Current and proposed (if applicable) organizational charts to the CHR office
- SPI form with appropriate signatures to the CHR office
- Justification letter for pay increase (if applicable)
- This request must be approved by the employee’s supervisor, Department Chair, Dean, Senior VP of Health Affairs and VP of the Office of Human Resource Services
- Once approved at all levels, an ePAF formis entered by the dean’s office, effective the date the vice president approves the SPI form