Online Testing Center
The Online Testing Center was created in 2000 by the College of Medicine to serve the assessment needs of the health profession colleges at the University of Florida. The Testing Center is available to all Health Center colleges and training programs and is managed by the Office of Medical Informatics. The Center consists of 93 seats in room CG-28 and an additional 75 seats in the adjoining room CG-22 for a total of 168 seats.
Contacts for the Testing Center
- Scheduling: Censeri Abare, (352-273-5957), UFCD Office of Education
- Exam format, Preview links and General information: Christina Haskins (352-273-5950), UFCD Office of Education
- Gene Cornwall (352-273-5116), Instructional Designer, Office of Medical Informatics
Using the Testing Center
- The schedule is finalized toward the end of each semester for the following semester.
- To schedule exam rooms, contact Censeri Abare, 352-273-5957.
- The two rooms may be scheduled independently or together, depending on need.
- Testing Center calendar
Exam Time Allotment
- We recommend that you plan for 75 to 90 seconds per multiple choice question (a maximum of 60 questions in 90 minutes).
- This is similar to the time allotted for national licensure exams.
- No testing session will last more than 90 minutes
- Exams with more than 60-70 questions must be subdivided into “books” for testing in two or more sessions, with fifteen-minute breaks in between.
- The exam formatting process consists of coding a text file into Evalutation Text format (ETX), a simple markup language similar to HTML.
- ETX exam formatting instruction guide
- If your department does not have the support to format the exams on their own, please submit exams to the Office of Education using the Exam Submission process outlined below.
- Exams must be submitted at least two business days prior to the exam date for proper preview and correction time.
- Contact Christina Haskins (352-273-5950) for instructions on how to submit your test materials.
- Graphics and other media are welcome, but please be aware that these may require additional preparation time.
- Proctors will provide scratch paper and pencils; It is the course director’s responsibility to provide adequate copies of any additional handout materials.
- Submit the exam to the Office of Education via the “Upload an Exam” area of the XAM Manager within the UFCD Intranet.
- Please do not submit exams via email. The XAM Manager was created to ensure a more secure exam submission process.
- Once your exam has been put online, you will receive a link via email to preview it.
- This is your opportunity to check for errors and give final approval of your exam.
- We strongly recommend you preview your test before it is presented to students in order to ensure a seamless process in the testing center.
- Students requesting special needs accommodations must contact both the ADA Office and the UFCD Office of Education. Student requiring special accommodations, such as extra time to take the exam, will be scheduled through the Office of Education.
- The exam will be proctored by trained staff. Faculty do not need to be present.
- The Head Proctor is in control of the facility and exam administration. There will typically be at least one to two additional proctors in each room.
- The Head Proctor will open the room(s) and allow students to enter a few minutes before the start of each session. A proctor must be present when students are in the facility.
- If faculty members wish to be present, they may make an announcement or share information prior to the exam.
- Faculty may NOT talk or answer questions during the exam.
- We strongly discourage bringing electronic devices into the Center.
- Mobile phones and pagers must be turned OFF for the duration of each test session.
- PDAs, iPods and similar devices, including “databank” watches, are not allowed at any time.
- Calculators may be allowed at the discretion of the course director or proctor. An on-screen, software calculator is available at every station.
- Use of ANY other electronic device during an exam will be considered evidence of cheating!
- Students are not allowed to have bags or other materials at their stations. We strongly encourage students with personal lockers to leave book bags, backpacks, and purses there. All bags brought into the Center must be left on the shelves provided near the doors.
- Students are routinely given scratch paper and two pencils during a testing session.
- Scratch paper is imprinted with the student’s name and station number for tracking.
- All materials and scratch paper must be turned in to the proctors at the end of the test. Students are not allowed to retain written notes or remove test materials.
- Students are assigned to specific numbered stations at random. The seating chart is given to the proctor and posted near the doors for each test. Upon entering, students should quickly find their station number and be seated.
- All student absences (whether excused or unexcused) will be noted and reported to the course director and other appropriate staff.
- Under normal circumstances, there is no provision to give extra time to students who arrive late. Extensions or alternate testing times are possible for special situations (contact the Head Proctor).
- Each exam session (“book”) has a prearranged start time and duration.
- For example, an exam might be scheduled to start at 8:00 a.m. and last 60 minutes. The stop time is adjusted dynamically based on the actual start time.
- In the example above, if the first student logs in at 8:05, the stop time is automatically set to 9:05.
- A verbal or computerized warning is given when five minutes remain.
- Once an examination session begins, all personnel should refrain from conversing with examinees. This includes clarification or interpretation of exam questions.
- No talking or other communication is allowed once a testing session begins. Devices that make noise, such as watches, must be silenced or left outside the room.
- If a testing session is disrupted by unforeseen events (power failure, fire drill), students are encouraged to click on the Pause button near the top of the screen. This locks their station until testing can resume. The Head Proctor will also lock the entire exam to prevent submissions during the disruption.
- Students who have specific issues or challenges will be instructed to write these down on their scratch paper and notify the head proctor when they leave the center. The head proctor has the discretion to provide critical information over the public address system when this is necessary for smooth exam administration.
- Students are generally not allowed to reenter the Center once they leave a session. The proctor has the discretion to allow reentry on a case-by-case basis for personal emergencies or illness. If a student does leave prematurely, they should click Pause to lock their station.
- Faculty should review the exam results through Evaltoolkit after the exam and before the student exam review is scheduled.
- The item analysis of the exam can be found in the report section Scores and Statistics.
- Please review the difficulty level and point biserial correlation data.
- You may edit the answer key in several ways in the administration section of the web page.
Student Exam Review
- Course directors may wish to schedule secure review sessions after their tests have been scored.
- Students are scheduled to review exams in the testing center (under the same conditions as the exams) within the week following the exam.
- During the review, students will view the test form(s) and compare their answers with the preferred responses.
- For increased security, we recommend limiting reviews to only incorrect answers.
- A course representative should be present to answer questions about specific items.
- Students can comment on specific questions, and their comments will be sent to the course director after the review.
- Rules for admission to the room, seating and conversation are at at the proctor’s discretion during review sessions.
Additional Testing Center Policies
- The rooms are to remain locked when not in use.
- Food and drink are not allowed in the Center at any time. This rule applies equally to students, proctors, faculty, and staff.
- Medical and dental students are strongly encouraged to wait in their respective MDLs instead of congregating in the hallway outside the Center.
- Anyone in the hallway outside the Center should refrain from loud conversation and other disruptive behavior. Be courteous to those who may be taking exams nearby!