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Policies & Procedures

Academic Affairs
Policy Title/Link Contact Approved Updated
Advanced Standing Policy Dr. Roberta Pileggi Nov. 13, 2003 November 2012
Competencies for the New Dental Graduate Gail Childs Oct. 1999 August 2014
Curriculum Management Plan Gail Childs Sept. 2007 May 2014
Online Faculty Evaluations Gail Childs July 10, 2006 January 2011
FERPA Training / Training for the College of Dentistry Dr. Venita Sposetti  July 2005 April 2010
Advanced and Graduate Part Time Enrollment Policy Dr. Roberta Pileggi Nov. 13, 2003
Pre-doctoral Student Handbook Dr. Venita Sposetti  Aug. 1972 April  2015
Administration/UFCD Operations
Policy Title/Link Contact Approved Updated
Biennial Deans and Chairs Evaluation Jean M. Sweitzer Nov. 15, 2007 December 2011
Classroom and Conference Room Scheduling Policy

Reference Documents
Jean M. Sweitzer Oct. 27, 2005 November 2009
Continuity of Operations Plan (COOP) Charles Lesch Feb. 3, 2006 March 2008
Conflict of Interest
Dr. Carol Stewart June 25, 2009 September 2011
Diversity Statement Dr. Patty Xirau-Probert July 15, 2002  May 2015
Departmental Tropical Weather Response & Recovery Plan Dr. Carol Stewart Charles Lesch June 11, 2012
Faculty Practice
Jean M. Sweitzer
Identity Theft Red Flag Policy (6.14) Dr. Carol Stewart July 23, 2009
International Activities Checklist Kathy Galloway
Internship Program Policy Lynn King Sept. 23, 2010
Preceptorship Program Policy Lynn King Mar. 28, 2011 September 2011
Policy Development and Maintenance Jean M. Sweitzer June 19, 2008 April 2011
Renovation/Minor Construction Approval Form Jean M. Sweitzer Oct. 11, 2012
Seven-Year Departmental Evaluation Jean M. Sweitzer Aug. 31, 2005 January 2012

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Clinical Affairs/Financial
Policy Title/Link Contact Approved Updated
Patient Account Adjustments Jean M. Sweitzer June 28, 2007
Patient Billing CyclePatient Billing Cycle Flowchart Jean M. Sweitzer Apr. 3, 2008
Payment Slip Procedure Jean M. Sweitzer Oct. 26, 2007
Professional Fee Compliance Policy Jean M. Sweitzer Aug. 16, 2007

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Clinical Affairs/Operations
Policy Title/Link Contact Approved Updated
Accounting of Protected Health Information (PHI) and the Disclosure Tracking System Dr. Carol Stewart May 2, 2008
Clinical Procedure Manual
HIPAA Policies and Procedures – Operational Guidelines Dr. Carol Stewart
Missing Tickets Policy Jean M. Sweitzer Mar. 20, 2008
Quality Assurance and Compliance Manual
Teaching Permit Policy Dr. Carol Stewart Jan. 1, 2010 June 2014
TEAM Clinic Attendance Policy Dr. Venita Sposetti Aug. 2008 February 2014

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Faculty Practice Clinics
Title/Link Contact Approved
Dentist of Record Jean M. Sweitzer April 2009
Hygiene Prescriptions Jean M. Sweitzer February 2009
Radiology Fees & Hygiene Jean M. Sweitzer May 2009
Patient Rights & Responsibilities Jean M. Sweitzer April 2009
Cleaning & Maintenance Schedule Jean M. Sweitzer April 2009

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Faculty Associates, Inc. (“FAI”)
Policy Title/Link Contact Approved Updated
Academic Enrichment Fund (AEF) Expenditure Policy Jean M. Sweitzer Oct. 22, 2007
AEF Account Reserve Policy Jean M. Sweitzer Apr. 19, 2007 March 2008
AEF Assessments and Taxes Jean M. Sweitzer May 10, 2007
AEF Sterilization Assessment Jean M. Sweitzer Apr. 19, 2007 March 2008
Changes in Faculty Practice Participation Jean M. Sweitzer Jan. 18, 2007
Internal Collections Policy Jim Wold Aug. 27, 2012
Material and Supply Fees Jean M. Sweitzer May 27, 2007
Reconciliation of Accounts Jean M. Sweitzer Jan. 17, 2008

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Human Resources
Policy Title/Link Contact Approved Updated
Guidelines for Appointment as Research Assistant Professors Dr. Clay Walker Nov. 18, 2011
Attendance Policy Amanda Phelps Oct. 12, 2006 May 2015
CDE Courtesy Discount Policy Lynn King Jan. 2, 2007
Code of Conduct Amanda Phelps Sept. 27, 2007  June 2015
Community Service Activity Policy Amanda Phelps Oct. 12, 2010
Criteria for Determining Faculty Merit Raises Amanda Phelps Apr. 19, 2007 July 2008
Disclosure of Outside Activities Amanda Phelps Oct. 11, 2005 June 2015
Flex Time Policy Amanda Phelps Aug. 2008 April 2015
Key Request & Distribution Policy

Amanda Phelps Dec. 12, 2011 April 2015
Organizational Chart Policy

Amanda Phelps May 18, 2006 April 2015
Payroll Cycle Responsibilities Amanda Phelps Aug. 1, 2007 December 2011
Payroll Distribution Policy

Amanda Phelps June 2, 2012
Search and Selection Guidelines for Faculty Recruitment Amanda Phelps Dec. 7, 2006 June 2014

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Information Technology
Policy Title/Link Contact Approved Updated
Computer Security (SPICE)
Stephen Kostewicz Apr. 20, 2006 June 2008
Desktop Technology Refresh Policy Stephen Kostewicz Oct. 11, 2005 November 2008
E-mail Retention Policy Stephen Kostewicz July 9, 2007
Faculty and Staff Outlook Calendar Policy Jean M. Sweitzer Oct. 27, 2005 August 2010
Classroom and Conference Room Information and Support Gail Childs Aug. 16, 2007

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Research Administration
Policy Title/Link Contact Approved Updated
Guidelines for Bridge Funding Policy (6.13) Dr. Robert Burne Nov. 15, 2007 April 2015
Renovation of Research Space Policy (6.07) Dr. Robert Burne Jan. 16, 2003 April 2015
Research Salary Support Incentive Policy (4.19) Dr. Robert Burne Dec. 11, 2008 August 2014
Salary Effort, Indirect Cost and Cost Sharing Policy (4.22) Kathy Galloway July 2008 August 2014
Transfer of Equipment to Non-UF/UFCD Entities (6.08) Dr. Robert Burne Aug. 19, 2010 April 2015

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Best Practices
Title/Link Contact Approved Updated
Best Practices for Classroom Teaching and Student Evaluation in the DMD Educational Program Dr. Venita Sposetti July 10, 2008 February 2013
Best Practices for Conducting Peer ReviewPeer Review Forms:

Dr. Clay Walker

April 21, 2011

  • April 21, 2011
  • April 21, 2011
  • April 21, 2011
Recommendations for New Centers

Dr. David Culp

March 2008

  • March 2008

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